Award Process

Award Management provides guidance and support for the management of all sponsored funding from private and public sources.

New awards and modifications are reviewed and accepted by the Office of Sponsored Programs.  Once all of the terms and conditions have been negotiated, the fully executed award document is sent to the appropriate OSP team for review and set up in the university’s financial system.

The principal investigator will receive an initial notification that the award has been received, this notification will also list any requirements that must be completed in order to move forward.  Once the following requirements have been met, the award set up process can be completed:

  • Internal proposal routing must be completed and all compliance requirements must be satisfied in order to set up a new award or process a modification to an existing award.
  • Compliance requirements may include IRB or IACUC approvals for research involving human or animal subjects, financial conflict of interest training, conflict of interest disclosures and management plans when applicable, and required safeguards for export controlled or classified research.

After resolution of any pending issues the award information is entered in the financial system, a unique fund number is assigned for charging expenditures to the award.  The fund number and a copy of the budget, award document, and any other relevant information will be distributed to the PI, administrators, and department and college contacts once the award set up is complete.

For resources related to George Mason University (GMUF) funding, review Mason’s policy on Private Sector and Foundation Funding to George Mason University and the George Mason University Foundation, Inc. at University Policy No. 4008 Leaving the site icon

Sponsored Expenditures

Resources and information for managing award expenditures, including allowable items, and the required Forms.

Award Monitoring

OSP is responsible for providing guidance and support for management of awards from all sources.  OSP provides financial management and monitoring of awards to ensure compliance with both sponsor and George Mason requirements.

Post-Award Modifications and Extensions

During the lifecycle of a sponsored project, circumstances may arise that warrant the need for post award modifications that may require sponsor approval. This section provides information on some of the more common post award modifications and how they are handled.

Billing, Reporting, and Closeout

This team works closely with principal investigators, departmental administrators, and sponsors on invoicing and financial reporting issues.  Grant and contract closeout involves closing the award with the sponsor, closing the account in Banner, and file management.